Lease Administrator – Commercial Real Estate

Flagship Healthcare Properties is a fast-growing commercial real estate investment firm located in Charlotte, North Carolina, specializing in the development, acquisition, management and leasing of healthcare real estate properties, with a focus in the South- is from the United States. Flagship launched a private real estate investment trust in 2018 to consolidate and convert its former closed-end investment funds into a perpetual investment platform, with an estimated asset value of over $500 million.

Responsibilities:
The Lease Administrator is responsible for protecting FHP’s investment by overseeing and implementing policies and procedures regarding the leasing of FHP’s properties. This position is also responsible for maintaining a positive working relationship with FHP’s legal counsel and property management staff to ensure satisfaction with FHP’s services.

Lease management:
• Act as official liaison between FHP legal counsel and management in lease negotiations with tenants, including lease drafting and draft approval by all parties
• Coordinate routing and storage of lease drafts and signature copies within the organization
• Prepare lease documents internally using approved format, including but not limited to new leases, subleases, lease amendments, license agreements, start-up agreements, agreements of consent, notices of default and general correspondence
• Prepare lease summaries
• Portfolio document rental activity
• Review monthly rent lists and notify accounting of any discrepancies
• Prepare tenant estoppels and SNDAs
• Assist with acquisitions, divestitures, refinancing of properties and onboarding new third party management contracts
• Act as liaison between property management and third party lease administration (Quarem)
• Act as official liaison between property management and the various insurance companies
• Enter rental data in VTS
• Provide support to all departments as needed
• Play a key role in improving the lease administration process for FHP

Basic skills:
Leadership
• Acts with integrity, honesty and compassion
• Actively participates in the recommendation, recruitment and retention of highly talented and motivated individuals
• Gives and receives praise, direct and candid feedback, provides coaching and tracks progress
• Anticipates and adopts change management principles in an ever-changing business environment
Communication
• Engages people in honest and rigorous dialogue to generate an exchange of ideas that considers diverse viewpoints
• Practices candor with tact and consideration for all
• Uses respectful language, reasonable tone of voice and appropriate body language
• Listens actively and attentively, then draws conclusions and formulates answers
• When there is a problem to solve, confront it. Don’t triangulate
Problem solving and decision making
• Recognizes issues, analyzes root causes and quickly shares information with stakeholders
• gather input from those who will be affected by a decision before making it; seeks crucial and key analysis on the front-end of decisions
• Demonstrates ability to execute decisions beyond analysis
• Collaborates by proactively sharing information and negotiating across all business disciplines
Special delivery
• Interfaces with customers in an entrepreneurial spirit with flexibility and willingness to solve problems
• Balance what is good for the customer with what is good for the business
• Develops and maintains relationships that show trust and respect

Minimum training and experience:
Bachelor’s degree or equivalent aptitude and intelligence results combined with a minimum of five years of significant work experience, a combination of education and experience that provides equivalent knowledge, skills and abilities. Experience in handling complex legal documents and financial data; paralegal, accounting or banking experience an asset. Experience in customer service and understanding of business affairs. Proficiency in Word and Excel.

To apply:
Send resume to [email protected]

Flagship Healthcare Properties is an equal opportunity employer.

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